Main thing you need to identify is processes in your system. To end up with better solution you need to identify following points clear and definitely
- Reliance on spreadsheets
- Collaboration via email
- Documents shared on local file directories
- Time-intensive, manual steps
- Impact to a few departments maximum (just as you’re getting started; keeping your number of stakeholders to a minimum will help you make progress)
As for example you can consider following scenarios for your scenario to think about your solution.